Employee portal and mobile tools

Through the Planpoint employee portal, employees can view their schedules, balances, and availability. Request time off, swap shifts, and submit preferences. Fast, clear, and easy to use — anytime, anywhere.

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Self-service = less administration

At home, on the go, or on-site: with Planpoint, employees always have real-time access to their personal schedule, leave balances, and pending requests. This means more autonomy for staff and less follow-up work for your HR department.

Employee self service

Boost mobile engagement

Schedules and balances always at hand — without extra work for planners. Through the mobile app or browser, employees can access their schedule anytime. They can view their roster, check team coverage, and track their balances — from vacation days to compensatory hours.

Access schedules and hours anytime, anywhere
View balances and planned absences
Swap shifts, request leave, or submit preferences
Fully aligned with roles, permissions, and workflows
More autonomy for employees, less follow-up for planners

HR Dashboard

Maximum support

With Planpoint ESS, employees have more than just scheduling information. On site, they can record tasks, add notes or photos, and collect customer signatures — all directly from their smartphone.

Complete tasks and add information on mobile
Upload photos, documents, or evidence
Notes and client details always available
Access tailored to role and function

Your employees can work anywhere — well-informed and fully documented.

Planpoint - selfrostering and workforce scheduling

Employee self service

Online self-rostering

Flexibility and engagement, fully digitized. With Planpoint, employees submit their availability, indicate preferences, and select open shifts — all through the app or browser.

Participate in the scheduling process from home or on the go
Three phases: submit preferences, select shifts, final assignment
Self-rostering per team or department
Supports work–life balance and engagement

A more efficient and widely supported schedule — aligned with the reality of your workforce.

Self-scheduling

Everything within reach

One central place for everything employees need. The mobile app gives them access to all essential information required during their work: instructions, customer data, certificates, documents, and more — secure and easy to navigate.

Everything in one place: documents, procedures, client records
Accessible anytime on smartphone or laptop
Integrated with HR & Talent for certificates and qualifications
Information visible only to the right people

No scattered documents or duplicate administration anymore.

Always up to date

Check personal or team schedules in real time via mobile or browser.

Smart self-service

Request leave, submit preferences, or swap shifts with colleagues.

All info at hand

Direct access to documents, data, and instructions.

Role-based access

Employees only see what’s relevant for their job.

Mobile tools

Log tasks, upload photos, notes, and signatures on the go.

Less HR workload

More autonomy for employees, fewer questions and interventions for HR.

A modern, tablet-based time terminal. Record hours and attendance — without expensive hardware.

Manage your entire HR cycle in Planpoint — from onboarding to development.

Understand how your team’s time is actually used and where pressure builds.

Manage time, attendance, and performance, and let your employees clock in and out digitally.

With Planpoint, you combine staff scheduling and workplace planning in one user-friendly tool.

Create, edit, and publish workforce schedules. Adjust with ease and share instantly with your team.

Get in touch for a free walkthrough

Share your details and we’ll get in touch to arrange a free demo of workforce planning in Planpoint.

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What is Employee Self Service and what can you do with it?

An employee portal, or Employee Self Service (ESS), is a digital environment where employees can access their schedule, leave balances, work shifts, and personal data. In Planpoint, they can also request absences, swap shifts, and track performance—via mobile or web.

With Planpoint’s employee portal, staff have everything they need to organize their workday efficiently. They can:

View their personal work schedule
Check team schedules
Track leave balances and worked hours
Request absences or submit preferences
Swap shifts with colleagues (depending on their role)
Receive notifications about schedule changes

Can you view your work schedule on your smartphone with Planpoint?

Absolutely! With the Planpoint app, employees can access their personal and team schedules on their smartphone or tablet—anytime, anywhere. Whether they’re on shift or working on-site with clients, the schedule is always available.

Planpoint works on both Android and Apple devices, with a web version available for other platforms.

How does self-service and self-scheduling work for employees?

In Planpoint, self-scheduling follows three clear phases, giving employees step-by-step involvement in planning—without planners losing control.

Phase 1 – Submit availability
Employees indicate their availability via the app or web portal. This forms the basis for building the schedule.

Phase 2 – Choose shifts
Once open shifts are published, employees can select the ones they want to work—within the boundaries set by the organization. Planpoint shows clearly which changes are possible and their impact on schedules and coverage. Important: the schedule can only be improved, never worsened.

Phase 3 – Review and finalize
The planner or team lead reviews the draft schedule, makes adjustments if needed, and finalizes it. The result: accurate, balanced, and workable planning.

This approach gives employees autonomy and flexibility while maintaining quality and oversight. Planpoint supports each step digitally and transparently—ideal for teams working together on an efficient, accepted schedule.

Can employees swap shifts or submit preferences in the app?

Yes. Depending on their role, employees can use Planpoint to submit preferences, request leave, or swap shifts. All requests are automatically forwarded to the planner or supervisor.

Is an employee portal secure for sensitive data?

Yes. Planpoint uses role-based access, so employees only see what’s relevant to them. All data is managed securely and in compliance with GDPR privacy regulations.

What’s the difference between an employee portal and self-service HR tools?

In practice, there’s little difference. However, Planpoint’s employee portal combines classic HR self-service with practical tools for scheduling, time tracking, and communication. This ensures every employee has access to the information that truly matters.

Sector solutions

Employee portal and mobile tools

Self-service = less administration

Boost mobile engagement

Maximum support

Online self-rostering

Everything within reach