Employee Portal

With Planpoint, you get access to a powerful human resources dashboard and comprehensive workforce management software that empowers employees to manage their own schedules, information, and communication. Everything is easily accessible through a mobile employee portal or web environment—anytime, anywhere.

Self-service = less administration

At home, on the go, or on-site: with Planpoint, employees always have real-time access to their personal schedule, leave balances, and pending requests. This means more autonomy for staff and less follow-up work for your HR department.

ESS

Mobile app for workforce management

Planpoint’s Employee Self Service (ESS) offers more than just scheduling information. Employees can log tasks, add notes, upload photos, or capture customer signatures—all from their smartphone.

Key benefits:

Log and complete tasks via mobile
Easily upload photos, documents, or proof of work
Notes and client information always within reach
Access tailored to role and function

Employees stay informed and fully documented—no matter where they’re working.

HR Dashboard

All documents and info in one place

Planpoint centralizes all essential information in one clear system. Employees can access work instructions, client data, certificates, and more directly from their smartphone or laptop.

Features:

Documents, procedures, and client records in one central hub
Always accessible via mobile app or browser
Integrated with HR & Talent Management for qualifications and certificates
Role-based access for security and relevance

No more scattered papers or duplicate files—everything is digital and up to date.

Self-scheduling

Maximum flexibility for employees

Planpoint makes it easy to implement self-scheduling. Employees can submit availability and preferences, select open shifts, and actively participate in the scheduling process—fully online.

Benefits of self-scheduling:

Submit availability and preferences digitally
Take part in scheduling from home or on the go
Self-scheduling by team or department
Better work-life balance and employee engagement

The result: efficient and accepted schedules that reflect the reality of your organization.

Always up to date

Check personal or team schedules in real time via mobile or browser.

Smart self-service

Request leave, submit preferences, or swap shifts with colleagues.

All info at hand

Direct access to documents, data, and instructions.

Role-based access

Employees only see what’s relevant for their job.

Mobile tools

Log tasks, upload photos, notes, and signatures on the go.

Less HR workload

More autonomy for employees, fewer questions and interventions for HR.

With Planpoint Kiosk time clock system, you manage everything simply, quickly, and without errors.

Manage the entire HR cycle in Planpoint — from onboarding to development. Smart, structured, and fully integrated.

Gain insight in workload, time perception and mental workload.

With Planpoint’s time tracking software, you can easily record all worked hours, attendances, and absences. Employees clock in and out via smartphone, kiosk, or terminal – fully linked to their schedule.

With Planpoint, you combine staff scheduling and workplace planning in one user-friendly tool.

Plan staff schedules easily with Planpoint. Real-time, flexible, and compliant workforce management – one platform for all your teams and locations.

Relieve your HR department & give employees more autonomy

Request a free demo today and discover how Planpoint can make your organization more efficient.

Get in touch

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What is Employee Self Service and what can you do with it?

An employee portal, or Employee Self Service (ESS), is a digital environment where employees can access their schedule, leave balances, work shifts, and personal data. In Planpoint, they can also request absences, swap shifts, and track performance—via mobile or web.

With Planpoint’s employee portal, staff have everything they need to organize their workday efficiently. They can:

View their personal work schedule
Check team schedules
Track leave balances and worked hours
Request absences or submit preferences
Swap shifts with colleagues (depending on their role)
Receive notifications about schedule changes

Can you view your work schedule on your smartphone with Planpoint?

Absolutely! With the Planpoint app, employees can access their personal and team schedules on their smartphone or tablet—anytime, anywhere. Whether they’re on shift or working on-site with clients, the schedule is always available.

Planpoint works on both Android and Apple devices, with a web version available for other platforms.

How does self-service and self-scheduling work for employees?

In Planpoint, self-scheduling follows three clear phases, giving employees step-by-step involvement in planning—without planners losing control.

Phase 1 – Submit availability
Employees indicate their availability via the app or web portal. This forms the basis for building the schedule.

Phase 2 – Choose shifts
Once open shifts are published, employees can select the ones they want to work—within the boundaries set by the organization. Planpoint shows clearly which changes are possible and their impact on schedules and coverage. Important: the schedule can only be improved, never worsened.

Phase 3 – Review and finalize
The planner or team lead reviews the draft schedule, makes adjustments if needed, and finalizes it. The result: accurate, balanced, and workable planning.

This approach gives employees autonomy and flexibility while maintaining quality and oversight. Planpoint supports each step digitally and transparently—ideal for teams working together on an efficient, accepted schedule.

Can employees swap shifts or submit preferences in the app?

Yes. Depending on their role, employees can use Planpoint to submit preferences, request leave, or swap shifts. All requests are automatically forwarded to the planner or supervisor.

Is an employee portal secure for sensitive data?

Yes. Planpoint uses role-based access, so employees only see what’s relevant to them. All data is managed securely and in compliance with GDPR privacy regulations.

What’s the difference between an employee portal and self-service HR tools?

In practice, there’s little difference. However, Planpoint’s employee portal combines classic HR self-service with practical tools for scheduling, time tracking, and communication. This ensures every employee has access to the information that truly matters.

Approach

Employee Portal

Self-service = less administration

Mobile app for workforce management

All documents and info in one place

Maximum flexibility for employees