Workload & Time Tracking

Turn time into a key KPI. Clearly map out time allocation, workload, and task distribution — down to team or task level. Use these insights to optimize staffing, prevent overload, and plan smarter.

Time as the key to better staffing and flow

Understand not just what happens, but also how much energy it takes: gain insight into time spent and perceived workload per task or employee. This allows you to manage with real data for a healthier workload balance and more job satisfaction.

Time Tracking & Workload Recording

With Planpoint, you collect reliable data on how your employees spend their time — via smartphone or, if desired, through an on-site consultant. You can customize tasks, categories, and metrics yourself: from task type and service to location and complexity.

Workload & Time Tracking

Work Experience & Mental Load

Time is more than numbers. Planpoint enables you to measure workload, concentration, and mental strain alongside hard data. Employees can indicate:

whether they feel time pressure for certain assignments
how mentally or physically demanding tasks are
where bottlenecks or frustrations occur in their schedule

This gives you a complete, honest picture of the work environment.

Workload & Time Tracking

From Insight to Action

With Planpoint, data doesn’t just stay data — you get actionable insights for structural improvement. Whether you work independently with Excel or BI tools, or in collaboration with our consultants, you’ll discover:

which tasks are inefficient or unnecessary
how to define realistic standard times
how to align staffing needs more closely with reality

This helps you make decisions that truly make an impact — for both processes and people.

Workload & Time Tracking

A Lever for Improvement

Planpoint helps you organize not only smarter, but also more people-focused and future-proof. Time becomes more than just a KPI — it becomes a springboard for improvement.

Key benefits at a glance:

More efficient staffing — aligned with real needs
Healthier workload — better balance, less burnout
Better decision-making — facts over assumptions
Higher productivity & engagement
Powerful reporting — data-driven management insights

Insight into real workload

See what’s truly demanding, physically and mentally

Smarter organization

Identify inefficiencies and structure work with purpose

Data-driven decisions

Define realistic standard times and required FTEs

Better schedules, fewer absences

Build healthier, more stable rosters

Powerful reporting

Translate time and workload into valuable management information

Increased engagement

Employees feel heard and motivated

With Planpoint Kiosk time clock system, you manage everything simply, quickly, and without errors.

Manage the entire HR cycle in Planpoint — from onboarding to development. Smart, structured, and fully integrated.

Measure time, workload, and task distribution with Planpoint. Gain insight into real work pressure, prevent overload, and create smarter schedules. Request a free demo today.

With Planpoint’s time tracking software, you can easily record all worked hours, attendances, and absences. Employees clock in and out via smartphone, kiosk, or terminal – fully linked to their schedule.

With Planpoint, you combine staff scheduling and workplace planning in one user-friendly tool.

Plan staff schedules easily with Planpoint. Real-time, flexible, and compliant workforce management – one platform for all your teams and locations.

Discover how Planpoint improves your workforce

We’re here to think along with you. Request a free demo or ask us your question — we’ll get back to you quickly.

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What is workload and what is work pressure?

Workload refers to the objective amount of work someone has to complete within a certain time, such as the number of tasks, assignments, or working hours. Work pressure is the subjective experience of that workload: how do employees feel about it? When the balance between work, time, and resources is off, workload can be perceived as high, often leading to stress or burnout.

Planpoint helps measure both: actual time spent and perceived work pressure. This way, you get a complete picture of workload per team or employee.

Which organizations benefit from workload & time tracking software?

Time tracking is valuable for any organization where staff time is a critical factor. Especially in:

Healthcare and social services (e.g., home care, family care)
Technical services or field services
Municipalities or local governments
Production, logistics, and cleaning services
Education or support services

These organizations can use time tracking to gain insights into staffing needs, task distribution, workload, and efficiency. Planpoint is flexible and adaptable to any sector or type of task.

How can you measure workload with software?

In Planpoint, workload is tracked at the task level via mobile or desktop. Employees record their working time per task or assignment, based on a predefined structure. They can also record their work experience. The software automatically collects this data and translates it into clear insights per team, task, or employee.

This allows you to measure not only how much time something takes, but also how demanding or feasible it is – essential for realistic workforce planning.

What is the purpose of time tracking?

Time tracking shows how much time your employees actually need to perform certain tasks. This provides insights to:

Create more realistic schedules
Define standard task times
Identify redundant tasks
Distribute workload more evenly
Optimize employee allocation

With Planpoint, time tracking is straightforward and scalable, without extra tools or unnecessary administration.

What are the benefits of measuring time & workload?

Some benefits of measuring time and workload are:

Know exactly how many FTEs you need
Spot inefficiencies and waste early
Make objective, data-based decisions
Combine hard data with employee feedback
Create more realistic and achievable schedules

Planpoint supports you in both collecting and interpreting this data so you can turn it into action.

How can you measure employee stress and mental load?

With Planpoint, employees provide feedback after each task or shift on how they experienced it. Was it intense? Stressful? Easy? By systematically gathering this feedback, you gain insights into mental load, possible bottlenecks, and the emotional impact of certain tasks or work situations.

These insights complement objective time tracking and help distribute work more fairly or provide targeted support where needed.

Can you run a time tracking study yourself?

Absolutely. Employees can log their time directly via the Planpoint app or web platform. As an organization, you decide in advance which tasks and parameters to measure. Prefer expert guidance? One of our consultants can carry out a time tracking study on-site – including setup, support, and reporting.

Approach

Workload & Time Tracking

Time as the key to better staffing and flow

Time Tracking & Workload Recording

Work Experience & Mental Load

From Insight to Action

A Lever for Improvement