Workplace Planning with Planpoint – Smart Digital Planning for Workspace Management

Want to schedule not only people but also make the best use of your workspaces? With Planpoint, you combine staff scheduling and workplace planning in one user-friendly tool. Keep control, increase efficiency, and ensure every workspace is used to its full potential.

Smart Digital Planning for Every Workspace

Whether it’s offices, classrooms, or project sites — easily assign teams, tasks, and employees to specific workspaces. With digital planning, you stay in control of capacity, occupancy, and availability — all from one central platform.

Planpoint - workforce scheduling Allocation by location

Workplace planning

Workplace Management in One Integrated System

With Planpoint, you go beyond standard staff scheduling. Work schedules are directly linked to workspaces, zones, or departments. This avoids overlap, maximizes space usage, and creates an efficient workflow:

Clear assignment of employees to locations, workspaces, or teams
Insights into current and historical occupancy rates per room
Avoid scheduling errors and double bookings with smart rules
Combine planning and occupancy data for better decisions
Easily scale across multiple branches or sites

Planpoint - Occupancy and workplace scheduling

Workplace planning

Why Choose Planpoint for Workplace Planning?

Planpoint gives you clear insight into how your workspaces, rooms, or facilities are being used. At a glance, you see where under- or overcapacity occurs — both in real time and historically.

Analyze occupancy by location, room, or time
Detect consistently underused or overbooked spaces
Make data-driven decisions on capacity, layout, or rental options
Combine occupancy data with schedules for a complete picture

This way, you don’t just optimize workplace planning — you increase efficiency and make the most of every square meter.

Location planning overview

Easily assign employees to workspaces or departments.

Maximize space usage

Prevent under- or over-occupancy.

Fully integrated

Combine workforce scheduling and workplace management in one system.

Real-time status

Always know current occupancy and adjust instantly.

Fewer errors

Thanks to automated checks and clear dashboards.

Flexible use

From classrooms to warehouses and project sites.

Create, modify and publish workforce schedules with ease. Get the best possible rosters.

With Planpoint’s time tracking software, you can easily record all worked hours, attendances, and absences. Employees clock in and out via smartphone, kiosk, or terminal – fully linked to their schedule.

Motivate and engage your deskless workers via online employee self-service.

Gain insight in workload, time perception and mental workload.

All customer information in one place, integration with your work schedules.

Manage the entire HR cycle in Planpoint — from onboarding to development. Smart, structured, and fully integrated.

Workforce planning

Whether it’s about scheduling shifts, coordinating tasks, or planning customer appointments: effective workforce planning ensures that your organization runs smoothly. But what to do when different departments within your organization each have their own planning method? There’s an ideal solution for that!

Workforce management

you may be using different tools and platforms: HRM software, payroll, a billing and timekeeping system. Make it easy on yourself and choose a scheduling software that you can easily integrate.

Planpoint

To remain relevant, we work on new Planpoint functions and features every day. What do we base our work on? What ideas (from customers) do we include in our roadmap? Read it here.

Workforce planning

Excel is seen as a relatively inexpensive solution for creating staff rosters. But is it really? Creating and maintaining a schedule in Excel can be quite cumbersome.

Discover how Planpoint makes your workplace planning smarter.

Book a free demo today and experience how digital scheduling and workplace management make your organization more efficient.

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What is workplace planning?

Workplace planning is the process of scheduling employees not only by tasks or shifts, but also by a specific location, room, or workspace. This could be a classroom, meeting room, office space, or even a project site.

In Planpoint, workplace planning is fully integrated with staff scheduling. Within the same platform, you define not only what an employee does and when, but also where. This ensures maximum clarity, prevents overlap, and helps you make the most of every workspace.

How do you combine staff scheduling with workplace planning?

In Planpoint, staff scheduling and workplace planning go hand in hand. You build your schedule as usual – by shift, task, or activity – and simultaneously assign a workplace. At a glance, you see:

Who is working and when,
What task they are performing,
And at which location it happens.

Because Planpoint combines both elements in one central platform, you avoid scheduling conflicts and no longer need to switch between tools. Everything is seamlessly aligned – from rosters to room occupancy.

What can you do with workplace planning?

Workplace planning in Planpoint is flexible and adaptable across many contexts. You can:

Assign employees to offices, project zones, classrooms, treatment rooms, or individual workstations,
Manage multiple branches, sites, or departments,
Divide spaces into zones or clusters, such as floors or districts,
Monitor occupancy levels per room (minimum/maximum),
Assign preferred workplaces to employees,
Link assets or equipment to specific spaces.

This way, you optimize physical space while making scheduling more efficient.

Who benefits from workplace or location planning?

Workplace planning is valuable for any organization where location matters. Examples include:

Healthcare providers with multiple rooms or care zones,
Educational institutions with classrooms, labs, or workshops,
Government offices or companies with multiple sites,
Logistics or technical services with field locations or job sites,
Organizations managing meeting rooms, vehicles, or shared facilities.

With Planpoint, location planning becomes simple – fully integrated with staff scheduling, time tracking, and even order management.

Can I manage occupancy per room?

Yes. In Planpoint, you can easily define occupancy requirements per workspace. Set minimum and maximum capacity for each room or location, and the software automatically checks compliance. You’ll be alerted in case of over- or under-occupancy. This is especially useful for workshops, classrooms, meeting rooms, or patient care rooms.

How does workplace planning work with time tracking?

Since workplace planning and time tracking are connected in Planpoint, you always know who is present, where, and when. Employees can clock in via a kiosk or mobile app, and the registered location is automatically linked to their assigned workspace. This ensures simple administration combined with reliable tracking and transparency.

What are the benefits of integrated workplace planning?

The biggest advantage? Everything in one platform:

No duplicate tools or data loss,
Direct connection with staff scheduling, time tracking, order management, client files, and reporting,
Real-time insights into all locations and staff,
Smart dashboards showing occupancy, utilization, and efficiency.

Planpoint is a complete workforce management solution – and workplace planning is an essential part of it.

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Workplace Planning with Planpoint – Smart Digital Planning for Workspace Management

Smart Digital Planning for Every Workspace

Workplace Management in One Integrated System

Why Choose Planpoint for Workplace Planning?