Workplace planning is the process of scheduling employees not only by tasks or shifts, but also by a specific location, room, or workspace. This could be a classroom, meeting room, office space, or even a project site.

In Planpoint, workplace planning is fully integrated with staff scheduling. Within the same platform, you define not only what an employee does and when, but also where. This ensures maximum clarity, prevents overlap, and helps you make the most of every workspace.

In Planpoint, staff scheduling and workplace planning go hand in hand. You build your schedule as usual – by shift, task, or activity – and simultaneously assign a workplace. At a glance, you see:

• Who is working and when,
• What task they are performing,
• And at which location it happens.

Because Planpoint combines both elements in one central platform, you avoid scheduling conflicts and no longer need to switch between tools. Everything is seamlessly aligned – from rosters to room occupancy.

Workplace planning in Planpoint is flexible and adaptable across many contexts. You can:

• Assign employees to offices, project zones, classrooms, treatment rooms, or individual workstations,
• Manage multiple branches, sites, or departments,
• Divide spaces into zones or clusters, such as floors or districts,
• Monitor occupancy levels per room (minimum/maximum),
• Assign preferred workplaces to employees,
• Link assets or equipment to specific spaces.

This way, you optimize physical space while making scheduling more efficient.

Workplace planning is valuable for any organization where location matters. Examples include:

• Healthcare providers with multiple rooms or care zones,
• Educational institutions with classrooms, labs, or workshops,
• Government offices or companies with multiple sites,
• Logistics or technical services with field locations or job sites,
• Organizations managing meeting rooms, vehicles, or shared facilities.

With Planpoint, location planning becomes simple – fully integrated with staff scheduling, time tracking, and even order management.

Yes. In Planpoint, you can easily define occupancy requirements per workspace. Set minimum and maximum capacity for each room or location, and the software automatically checks compliance. You’ll be alerted in case of over- or under-occupancy. This is especially useful for workshops, classrooms, meeting rooms, or patient care rooms.

Since workplace planning and time tracking are connected in Planpoint, you always know who is present, where, and when. Employees can clock in via a kiosk or mobile app, and the registered location is automatically linked to their assigned workspace. This ensures simple administration combined with reliable tracking and transparency.

The biggest advantage? Everything in one platform:

• No duplicate tools or data loss,
• Direct connection with staff scheduling, time tracking, order management, client files, and reporting,
• Real-time insights into all locations and staff,
• Smart dashboards showing occupancy, utilization, and efficiency.

Planpoint is a complete workforce management solution – and workplace planning is an essential part of it.