Self-scheduling is the best way to offer your employees more flexibility and engagement, while you as an organization still maintain control and oversight.
With Planpoint, you give employees the freedom to actively participate in scheduling, while you keep full control over staffing levels. Everything happens online, with complete transparency, and within the rules you define.
Flexibility for your employees, control for you. Planpoint turns self-scheduling into a structured process. Employees submit their availability and preferences, select open shifts, or easily swap with colleagues. You retain oversight thanks to automatic checks on compliance, staffing, and approvals.
As an organization, you define the staffing needs per period—based on shifts, qualifications, or coverage requirements. Employees then go through three phases to create their own schedule.
Employees submit their preferences and veto days quickly and easily through the Planpoint app or web portal. This creates a clear overview of wishes for the upcoming schedule period.
Planpoint immediately highlights staffing gaps. Employees actively contribute by volunteering for extra shifts or swapping shifts—all within the set rules.
The planner or manager completes the schedule. With Planpoint’s smart support, remaining shifts are filled and distributed fairly.
More autonomy for your team, more visibility and control over workforce deployment.
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Self-scheduling is a modern approach to workforce planning where employees actively participate in creating their own schedules. Instead of simply receiving a timetable, they submit their availability, preferences, and requests. This increases engagement and fosters autonomy, while the organization ensures essential conditions are met: adequate staffing, compliance with labor regulations, and a fair distribution of shifts.
In Planpoint, this process is fully digital, with built-in validations and real-time insights for everyone involved.
In theory, self-scheduling without software is possible, for example using Excel or shared documents. But in practice, this brings significant risks.
Without specialized software, there’s no structure, automatic checks, or real-time visibility. This often leads to errors or frustrations, such as:
Self-scheduling without software is also hard to scale. As soon as you manage multiple teams, locations, or contract types, complexity grows quickly.
With Planpoint, the entire process is streamlined and controlled. Employees submit their preferences online, while the software automatically monitors availability, compliance, and staffing needs. You save time, increase engagement, and maintain full oversight as a planner.
A solution like Planpoint makes self-scheduling efficient, fair, and manageable. Key benefits include:
Planpoint helps organizations maximize the value of self-scheduling while keeping control and structure intact.
Self-scheduling is valuable for organizations where:
It is especially relevant in sectors like healthcare, social services, childcare, technical services, retail, and logistics. Planpoint is designed to support this diversity — including different scheduling methods.
A strong tool like Planpoint supports every step of the process. Must-have features include:
Thanks to these features, self-scheduling becomes a motivating process rather than an administrative burden.
The 3-phase model is a structured method for self-scheduling, also used in Planpoint:
This approach combines autonomy with clarity. Planpoint supports each phase digitally, with built-in validations and communication. The result is a balanced schedule that is both workable and fair.
Self-scheduling is more than just a software feature — it’s a new way of planning where employees actively help shape their schedule. A successful introduction starts with a clear strategy and proper support. Planpoint guides you step by step:
Thanks to built-in validations, visual feedback, and approval flows, you always stay in control. This makes self-scheduling a reliable method with real employee buy-in.
Absolutely. Self-scheduling is not only for large organizations with hundreds of employees. Smaller teams can also benefit — precisely because mistakes, absences, or mismatches weigh heavier in such contexts.
Planpoint is highly flexible:
This increases engagement, reduces change requests, and keeps scheduling manageable — even for small teams.